Purchasing
Sales Operations
Product Article Master
Logistics
Finance
- Accounts Payable
- Invoice verification & posting invoices
- Making payments to vendors & queries
- Goods receipt and invoice receipt clearance
- Analyze vendor open line items
- Overhead cost invoices
- MIRO Posting
- Accounts Recievables
- Scheduling a dunning run
- Settling customer payments & queries
- Self-billing of customer’s invoice
- Bank reconciliation
- Customer invoice clearance
- Sales Order Booking
- Daily Credit Run
- Releasing Green Orders
Market Research
Maintenance of origin data
Würth Business Services offers a wide range of the Logistics Support services to ensure a seamless experience of shipment delivery for companies within the Würth Group. We aim to accelerate logistical operations by assisting Logistics teams in executing various processes. We have a team of experienced and well-trained professionals who excel in handling non-core processes.
Among many processes, Maintenance of Origin Data is one of them. The Country of Origin (COO) plays an important role in deciding the customs duty to be paid while importing or exporting the foods. If a shipment is going through the process of customs clearance, it is important to know the correct COO. Our Logistics Team examines the shipment-related documents, determines the correct COO, and carries out the tasks of Maintenance of Origin Data in SAP system.
Work Flow
WORK FLOW OF THE PROCESS
01. Examine
Examine the shipment-related documents
02. Determine
Determine the correct COO
03. Update
Update the data in SAP system
Benefits
Value-added
BENEFITS OF OUR CUSTOMERS
☞ Know the available quantity and adjust inventory levels
☞ Streamline the custom clearance process
☞ Authorize payments based on order details
Transition
TIME TAKEN FOR TRANSITION
Step 1
Analysis of requirements – 1 Week
Step 2
Documentation – 1-2 Weeks
Step 3
Create framework – 1 Week
Step 4
Step-by-step implementation – 2 Weeks
Step 5
Transfer – 1 Week
Case study:
Executing the Adjusting Far-East Orders Process for Streamlining Operations
Introduction:
In the realm of international trade and customs clearance, accurate origin data is pivotal for determining customs duties and ensuring compliance with regulations. Our customer, Würth Industrie Service GmbH & Co. KG, recognized the need for Maintenance of Origin Data process. Our Logistics Support Team examines shipment-related documents, determines the correct Country of Origin (COO), and updates this information in the SAP system. By meticulously managing origin data, we aim to facilitate smooth customs clearance and mitigate potential customs duty discrepancies.
Problem:
Our customer faced challenges in accurately determining the Country of Origin (COO) for shipments and maintaining this data manually. The customer invested a lot of time to ensure the correct COO, which also slightly impacted the core operations Many times, there were delays in customs clearance procedures and difficulties in ensuring proper customs compliance. This inefficiency hindered the company's ability to streamline customs processes and manage potential customs duty variations.
Solution:
Recognizing the need to enhance their Maintenance of Origin Data process, we implemented a systematic approach to improve COO accuracy and customs compliance. We initiated a manual process to thoroughly examine shipment-related documents, including invoices and other relevant paperwork. This step ensured that the correct COO will be accurately determined.
Based on the document examination, our Logistics Support Team manually determined the accurate COO for each shipment. This step was crucial for precise customs compliance and accurate duty calculations. Following the COO identification, we manually updated the COO information in the SAP system. This ensured that accurate origin data was available for customs clearance processes
Results:
The changes implemented in the manual Maintenance of Origin Data process led to significant improvements in customs compliance accuracy and streamlined customs clearance for Würth Industrie Service GmbH & Co. KG. Our key results included:
1. Accurate Customs Compliance: By employing a meticulous document examination and COO identification approach, we reduced the customs compliance errors. Accurate COO data minimized the potential customs duty discrepancies.
2. Timely Customs Clearance: The manual COO identification process led to a reduction in delays during customs clearance procedures. Accurate origin data facilitated smooth and timely customs processes.
3. Time Savings: Our approach led to significant time savings per month. We saved nearly 508 hours for our customer in a month. This saved time can be utilized for executing different core operations.
Conclusion:
By transferring the Maintenance of Origin Data process, our customer ensured accurate customs compliance and streamlined customs clearance. By implementing thorough document examination, accurate COO identification, and SAP system updates, we successfully improved compliance accuracy, customs clearance efficiency, and stakeholder confidence. While automation was not involved, the results highlight the value of a well-executed Maintenance of Origin Data process in maintaining effective customs practices and delivering compliant international trade solutions.