Purchasing
Sales Operations
Product Article Master
Logistics
Finance
- Accounts Payable
- Invoice verification & posting invoices
- Making payments to vendors & queries
- Goods receipt and invoice receipt clearance
- Analyze vendor open line items
- Overhead cost invoices
- MIRO Posting
- Accounts Recievables
- Scheduling a dunning run
- Settling customer payments & queries
- Self-billing of customer’s invoice
- Bank reconciliation
- Customer Invoice Clearance
- Sales Order Booking
- Daily Credit Run
- Releasing Green Orders
Market Research
Sales order booking
Würth Business Services handles the non-core Sales Operations to support your Sales Team in achieving the targets and registering a significant business growth. We handle many processes to help your business accelerate the Sales and Operations Planning (S&OP) tasks. Our services are aimed at driving profitability and providing rapid solutions.
Among many processes we handle, Sales Order Booking is one of the processes. In this process, when you send an order, we check the order details and the article details. We check the necessary details in order, such as order number, customer’s name, shipping address, requested quantity, price, expected delivery date, and others. Furthermore, we check the article details, such as article number, description, available quantity, price, and others. Upon successful checking, we enter the order details in the SAP system, book the sales order, and generate a sales order number.
Work Flow
WORK FLOW OF THE PROCESS
01. Check
Check order and article details
02. Enter
Enter them in the SAP system if they match
03. Attach
Attach the sales order
04. Confirm
Confirm order if the details match
04. Generate
Generate the sales order number
Benefits
Value-added
BENEFITS OF OUR CUSTOMERS
☞ Provide the order confirmation as early as possible
☞ Maintain accurate records and get timely updates for the confirmed orders
☞ Keep the track of orders placed by customers
Transition
TIME TAKEN FOR TRANSITION
Step 1
Analysis of requirements – 1 Week
Step 2
Documentation – 1–2 Weeks
Step 3
Create framework – 1 Week
Step 4
Step-by-step implementation – 3-4 Weeks
Step 5
Transfer – 1 Week
Case study:
Executing the Sales Order Booking Process for Improved Efficiency
Introduction:
Efficient management of sales orders is essential for businesses to ensure accurate order processing and timely fulfillment. One of the Würth Group companies, Würth Industrie France S.A.S., recognized the need to transfer the Sales Order Booking process to focus on core operations and enhance overall operational efficiency. This case study highlights how we successfully executed Sales Order Booking process, resulting in streamlined operations and improved customer satisfaction.
Problem:
Prior to transferring the Sales Order Booking process, the customer faced several challenges. The extensive manual checks of order and article details led to time-consuming tasks and a higher risk of errors. This manual work not only slowed down the order processing time but also introduced the potential errors and inconsistencies.
Solution:
To address these challenges, we implemented a comprehensive solution to execute Sales Order Booking process. The key components of our solution included:
1. Data Validation: We integrated the sales order management system with the SAP system. Whenever we received a Sales Order (SO), enabling automated validation of order and article details. The system automatically checked the crucial order information, including order number, customer's name, shipping address, requested quantity, price, and expected delivery date along with article details such as article number, description, available quantity, and price.
2. Systematic Sales Order Booking: Upon successful validation of order and article details, we booked the SO into the SAP system and generated a unique sales order number. This streamlined the booking process, providing order confirmations as soon as possible and a platform to access the entire information at a single place.
Results:
The implementation of the Sales Order Booking process yielded significant benefits for Würth Industrie France S.A.S. Key results included:
1. Enhanced Efficiency: Our Sales Operations Support Team spent hours in data validation and sales order booking. This, in turn, significantly improved operational efficiency for the customer. Our dedicated and competent team members focused on booking the accurate orders, allowing the customer to focus on more strategic tasks, such as customer service and order fulfillment.
2. Time and Cost Savings: The booking of accurate sales orders led to giving order confirmations as soon as possible. This, in turn, accelerated the sales operations for the customer. Our team booked 2105 orders & 8905 lines/positions and saved around 681 hours for the customer in June 2023.
Conclusion:
By executing Sales Order Booking process, Würth Industrie France S.A.S. achieved significant improvements in efficiency, accuracy, and cost savings. The integration of our sales order management system with the SAP system led to smooth collaboration, reduced errors, and accelerated order processing. We remain committed to leveraging technology and process optimization to streamline operations, enhance customer satisfaction, and drive overall business success.