Purchasing
Sales Operations
Product Article Master
Logistics
Finance
- Accounts Payable
- Invoice verification & posting invoices
- Making payments to vendors & queries
- Goods receipt and invoice receipt clearance
- Analyze vendor open line items
- Accounts Recievables
- Scheduling a dunning run
- Settling customer payments & queries
- Self-billing of customer’s invoice
- Bank reconciliation
- Customer Invoice Clearance
- Sales Order Booking
- Daily Credit Run
- Releasing Green Orders
Market Research
Entering Offers
The Purchasing Department of Würth Business Services is equipped with a team of highly experienced procurement and purchasing professionals. We are instrumental in fulfilling the business-specific requirements by handling different processes related to Purchasing and serving customers across the globe. Among many non-core procurement and Purchasing-related processes handled by us, Entering Offers is one of the major processes.
In this process, we validate the offers received from different suppliers as per the quotations sent to them. We check and ensure whether the suppliers sent the offers as per the requested quotations. Following the successful validation, the verified offers are inserted into the ERP system. Below is the work flow of this process.
Work Flow
WORK FLOW OF THE PROCESS
01. Check
Check the details such as material description, quantity, price, and others upon receiving the offers from different suppliers
02. Enter
Enter the details in the ERP System if no discrepancies are found
03. Contact
Contact the buyer or supplier if any discrepancies are found
Benefits
Value-added
BENEFITS OF OUR CUSTOMERS
☞ Technical experts to check and validate the offers
☞ Ensure data accuracy
☞ Validation with technologically-advanced tools and software
Transition
TIME TAKEN FOR TRANSITION
Step 1
Analysis of requirements – 1 Week
Step 2
Documentation – 1 Week
Step 3
Create framework – 1 Week
Step 4
Step-by-step implementation – 2-3 Weeks
Step 5
Transfer – 4 Weeks
For more assistance in understanding the transition process, kindly get in touch with us at contact-wbs@wuerth-industrie.com
Case study:
Entering Offers Process for Accurate Entry of Articles
Introduction:
In the world of supply chain, the accuracy and efficiency of entering offers from suppliers play a critical role in successful supplier management. Würth Industrie Service GmbH & Co. KG recognized the need to improve accuracy in entering accurate offers, solve discrepancies in quotations, and accelerate Order Confirmation process. We undertook the task of entering accurate offers. We validate and insert offers received from various suppliers into their Enterprise Resource Planning (ERP) system. By ensuring alignment between supplier offers and requested quotations, we aim to optimize supplier interactions and streamline procurement operations.
Problem:
Würth Industrie Service GmbH & Co. KG encountered challenges in effectively managing the offers received from suppliers. Discrepancies between the offered terms from suppliers and the requested quotations often led to confusion, delays, and incorrect entries in the ERP system. This inefficiency resulted in procurement errors, misalignment with budgetary constraints, and hindered the company's ability to make informed decisions.
Solution:
Recognizing the need to enhance the Entering Offers process, we embarked on a journey to revamp our approach to the supplier offer validation and ERP data entry. We established a meticulous validation process to ensure that the offers received from suppliers were in line with the requested quotations. This involved cross-referencing terms, quantities, prices, and any additional specifications. Any discrepancies were promptly addressed through direct communication with the suppliers.
Upon successful validation, the verified offers were manually entered into the ERP system. This process required meticulous attention to detail to prevent data entry errors and ensure accurate recording of supplier offers for future reference and analysis.
Results:
The changes implemented in the manual Entering Offers process yielded significant improvements in supplier management and procurement accuracy.
1. Reduced Errors and Discrepancies: The validation process led to a reduction in errors and discrepancies between requested quotations and supplier offers. This significantly reduced the potential for costly mistakes and miscommunication.
2. Efficient Supplier Interactions: By proactively addressing any discrepancies with suppliers, we fostered stronger communication and collaboration. Suppliers appreciated the transparent approach, which led to better relationships and increased willingness to accommodate specific procurement needs.
3. Accurate ERP Data: Manual data entry into the ERP system resulted in an improvement in data accuracy. This ensured that future procurement decisions and analyses would be based on reliable information.
4. Time Savings: As we handled the process of Entering Offers, it led to considerable time savings for the customer as this time was utilized for executing core operations. In a month, we nearly saved 800 hours for the customer.
Conclusion:
By executing the Entering Offers process, Würth Industrie Service GmbH & Co. KG streamlined procurement operations and availed the accurate data. This case study also underscores the significance of meticulous manual processes in achieving accurate supplier management and streamlined procurement operations. By implementing a comprehensive validation approach and carefully entering the verified offers into the ERP system, we successfully reduced errors, improved supplier relationships, and enhanced overall procurement efficiency. While automation was not involved, the results highlight the value of a well-executed Entering Offers process in maintaining accuracy and reliability within procurement practices.